From: Shalom Bresticker (Shalom.Bresticker@motorola.com)
Date: Mon Aug 26 2002 - 08:18:30 PDT
-------- Original Message --------
Subject: Clause 8: IEEE-SA Standards Board Operations Manual
Date: Mon, 26 Aug 2002 18:17:33 +0300
From: Shalom Bresticker<Shalom.Bresticker@motorola.com>
Organization: Motorola Semiconductor Israel, Ltd.
http://standards.ieee.org/guides/opman/sect8.html
-- Shalom Bresticker Shalom.Bresticker@motorola.com Design & Reuse Methodology Tel: +972 9 9522268 Motorola Semiconductor Israel, Ltd. Fax: +972 9 9522890 POB 2208, Herzlia 46120, ISRAEL Cell: +972 50 441478"The devil is in the details."
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Upon approval by the IEEE-SA Standards Board, the standard shall be published as an IEEE standard. The Sponsor shall be notified of the approval. Balloters with unresolved negative ballot comments shall be informed of the approval and of their right to appeal.
A correction sheet shall be prepared when an editorial error is found in an approved IEEE standard that represents a deviation from the standard as approved by the IEEE-SA Standards Board and that could result in misinterpretation of the standard. The date of the correction and a statement that the sheet represents an editorial correction only shall appear.
This sheet may be printed as an insert for stock copies of the standard and will be used to correct the error at the next printing. A correction sheet may be issued and publicized at any time.
Amendments and corrigenda are independent documents and are processed with a separate PAR and balloted independently in accordance with the requirements of these procedures, including submission to the IEEE-SA Standards Board.
When proposed amendments and corrigenda to an existing IEEE standard are submitted, it is permissible to conduct the ballot on only the proposed changes, provided they are accompanied by sufficient information (generally the existing text, the proposed text, and the reasons for the change) to permit adequate review.
The approved amendment or corrigendum may be printed as an insert to stock copies of the standard and will be incorporated into the standard at its next printing.
Up to two amendments shall be approved before the standard shall be revised or reaffirmed, unless the base standard has been approved or reaffirmed within the past two years, in which case multiple amendments may be added until the base standard is two years old. If, for any extenuating circumstances, an exception to this rule is required, the Sponsor shall take their request for an exception to RevCom for approval.
Since the schedule for reaffirmation is based upon the publication date of the base standard, an amendment or a corrigenda may have been available for less than five years when it is subject to reaffirmation. Rules concerning the procedures for updating amendments are covered in clause 9.
Normative annexes are official parts of the standard that are placed after the body of the standard for reasons of convenience or to create a hierarchical distinction. They are official (substantive) parts of the standard. A normative annex shall be referred to as such (Annex A, Annex B, etc.) in its title, the table of contents, and the text.
Informative annex texts shall be submitted with the proposed standard.
Informative annexes are included in a standard for information only and are not normative (substantive) parts of the standard. Standards writers should carefully consider the nature of material placed in informative annexes. The working group should also understand that informative annex material is considered part of the balloted document and, as such, shall be submitted to the IEEE-SA Standards Board for approval.
Drafts of standards under development are normally distributed to members of the group involved in their generation (working group, subcommittee, etc.) for comment and letter ballot. The normal method for generating valid comments is to conduct a letter ballot of the working group or subcommittee.
All drafts, no matter how broad their circulation, shall be marked on the cover and elsewhere with the appropriate copyright and legal statements. See subclause 4.1.1 of the IEEE Standards Style Manual.
When using the approved IEEE standards designation on a draft standard, the designation shall be structured, at a minimum, as "IEEE Pxxx/DXX," where "xxx" represents the specific designation and "XX" represents the specific draft version of that document. The date of the draft shall also be included. Any additional information (such as the draft chapters) may be included at the discretion of the working group. The draft designation shall appear on each page of the draft in the same location for the sake of continuity (for example, the upper right corner, the bottom right corner, etc.).
In projects of broad interest, it is sometimes useful to collect a broader spectrum of comments than that available within the working entity involved in the development of the draft. Although the practice is deprecated by the IEEE-SA Standards Board, a small number of IEEE committees publish such drafts for distribution either as separate documents or in Society Transactions. Publication, including electronic, hard copy, or other forms of distribution, shall be carefully controlled to avoid misunderstandings regarding the status of and legal responsibility for such documents (N.B. these documents must not be mistakenly regarded as IEEE standards). The following conditions shall be met for such publication:
A preferred alternative to this procedure is to process the document as a trial-use standard (see 5.7).
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